![]() ![]() So if for some reason you can’t print labels right away, you can continue receiving items and then you can print the labels at a later time. In the case of pending labels related to items that were received, the list of pending labels is perpetual and will remain until the labels are printed or manually deleted from the list. if your printer jams or if you run out of labels, etc.), so you can fix the problem and try again, orĢ.If for the “Receipts print mode” setting in Barcode Label Print Options you selected to “Print multiple receipts as a batch”, in which case the barcodes will accumulate as you receive items and you can click the when you are ready, orģ.If in the Item Master File you have setup the item to prompt the receiver for the quantity of barcode labels to print for each receipt, in which case you can enter the quantity for each item/label using this screen. labels that still need to be printed) for one of three reasons.ġ.If you cancel a print job before the labels are actually printed (e.g. SpendMap will display a list of pending barcode labels (i.e. The number is typically printed on the barcode label, below the barcode symbol. If a scan in not successful and you need to enter the number manually using the keyboard (e.g. When you see the “SCAN” message, simply point the barcode reader at the barcode label and pull the trigger. To begin scanning barcodes, just click the button on the applicable data entry screen. Inventory Tickets (physical inventory count of perpetual inventory).Inventory Usages (taking items out of stock).Receipts (typically using supplier’s UPC code).You can scan barcodes to simplify the following transactions: Various settings that affect barcode scanning are available in Barcode Scanning Options. More importantly, since it is unlikely that your suppliers will attach your internal barcode label to items that they ship to you, the supplier’s UPC barcode is typically the only one available for scanning when processing receipt transactions (that is, if you plan to scan barcodes to simplify the receipt process, which is optional).įor more details, see Associated UPC Barcode Numbers in the Item Master File. This can save you over having to print and attach barcodes to items yourself as they are received. However, the barcode number is irrelevant for the most part, since SpendMap will resolve the barcode number to the applicable item code or asset code whenever the barcode is scanned when processing transactions.įor items in the Item Master File, in addition to scanning the internal barcode labels that SpendMap generates, you may also want to scan your suppliers’ UPC barcodes. The barcode number that SpendMap assigns to each item and asset will be displayed in the respective Master File. SpendMap will automatically assign an incrementing internal barcode number for each item in the Item Master File and the Asset Master File when the barcode label is printed for the first time. For example, you can scan an item when performing an inventory usage (taking an item out of stock) but you will still need to enter the remaining details, such as the quantity that you took, the Cost Center to charge with the usage, etc., as that information is not in the barcode. Therefore, when performing transactions in SpendMap that require input of data beyond the item or part number itself, additional data entry will be required. When you scan a barcode, SpendMap reads the number, then it can go to the Item Master File or the Asset Master File to get other data for the item, but this supplementary data is not in the barcode itself. The only information in the barcode is the item/part number the rest of the information was already in the computer system and was simply found using the scanned part number. Have you ever watched the cashier at the supermarket scan an item and then the item’s price, description and other information shows up on the screen? If so, you may think that all that information is contained in the barcode. So a barcode contains an item number but that is all. That is, rather than manually typing the item number for a transaction, you can scan the barcode associated with that item instead. In SpendMap, barcodes are used to eliminate the need to enter or manually select part numbers (either items in the Item Master File or the Asset Master File), thereby reducing data entry when performing inventory and asset-related transactions. The following topics are included in this section Īssigning Barcode Numbers to Items and AssetsĪccording to Wikipedia, a barcode is an optical machine-readable representation of data, which shows data about the object to which it is attached. See also the Barcode Integration overview section. This section outlines high level information and concepts about the use of barcodes in general, as well as information on the SpendMap-specific use of barcodes. ![]()
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